Company Retreat Planner for Small Teams That Skip the Travel Coordinator

One shared workspace for group flights, accommodation, per-person costs, and activity scheduling — built for teams of 5 to 20.

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Full refund within 30 days if your retreat does not come together.

Planning a company retreat for a small team means doing travel coordinator work with none of the tools travel coordinators use. The company retreat planner your team actually needs sits in a gap: consumer tools like Wanderlog and TripIt handle solo or couples travel, while TravelPerk and Navan are structured around a dedicated travel manager and priced for companies that have one.

For a 12-person remote team spread across four cities, that gap means a Google Sheet with departure times that go stale the moment someone changes a flight, a Slack thread with 200 replies nobody can search, and an ops lead who spent a Saturday cross-referencing Airbnb screenshots against a group budget. It is not a logistics problem. It is a coordination problem that consumer travel tools were never built for and enterprise platforms solve by assuming you hire someone.

Group travel coordination for remote teams requires three things working together: a shared itinerary everyone can update, a cost view that shows per-person spend in real time, and a single place to compare accommodation options across multiple origin cities. Spreadsheets provide none of these. Consumer trip planners provide the itinerary piece only. Enterprise platforms provide all three and charge accordingly.

RetreatKit covers all three for the team size and price point that has been left out.

The Tool Gap That Makes Annual Offsites a Manual Project Every Time

Wanderlog and TripIt assume one traveler or a couple with one origin city. They have no concept of eight people flying from eight cities, a group accommodation budget, or cost splitting across attendees. TravelPerk and Navan assume a travel manager with a corporate card, a travel policy, and ongoing usage that justifies a platform contract. A team planning one offsite per year does not fit either model.

The consequence: the person who volunteers to coordinate the retreat inherits a coordination job that no tool supports. They copy hotel links into Slack, collect flight costs by DM, build a shared spreadsheet that breaks when columns shift, and spend the two weeks before the retreat answering the same four questions from eight people. A team retreat planning tool built for this context does not assume a dedicated coordinator. It assumes a shared workspace where everyone participates.

Introducing RetreatKit

RetreatKit is a group offsite workspace where each team member enters their travel details, the whole team votes on accommodation options, and the organizer sees per-person costs update as decisions are made. It replaces the spreadsheet, the Slack thread, and the copied-and-pasted hotel links with a single shared page the entire team can edit and refer back to. Built for companies of 5 to 20 people planning one to four offsites per year.

What You Get — $149 per retreat

Multi-Origin Flight Tracker — Each attendee enters their departure city and travel window. RetreatKit surfaces overlapping arrival options and flags scheduling conflicts before anyone books.

Group Accommodation Comparison — Add up to ten property options with a link, nightly rate, and total capacity. The tool calculates per-person cost at your group size automatically, so the team votes on the same number rather than four different estimates.

Shared Itinerary Board — A live activity schedule every team member can view and contribute to. Organizers lock confirmed items; attendees can suggest additions in a pending queue.

Per-Person Budget Dashboard — One screen showing total committed spend, per-person average, and remaining budget against your target. Updates as flights and accommodation are confirmed.

Team Confirmation Checklist — A status board showing who has booked flights, who has confirmed attendance, and who still needs to act. Organizers can send reminder pings from inside the tool.

Group Travel Coordination for Remote Teams — Activity Voting — Team members rank activity options by preference. The organizer sees ranked results and locks the itinerary from the same screen.

Vendor Contact Sheet — A structured space for venue contacts, local transport details, and supplier confirmations. Shared with the whole team so eight people are not asking the same person for the restaurant address.

Exportable Summary Pack — A PDF covering the full itinerary, per-person cost breakdown, confirmation statuses, and vendor contacts. Send it to the team four days before departure and answer fewer questions.

Why $149

Hiring a freelance travel coordinator for a single offsite runs $300 to $800. TravelPerk's SMB tier starts at a monthly fee that exceeds this for a team that plans one retreat per year. At $149 per retreat, RetreatKit costs less than two hours of a contractor's time and covers the coordination work that takes the average ops lead six to twelve hours across two weeks. One per-person cost view that saves three rounds of Slack questions pays for itself in the first hour.

Who This Is For

You are planning an annual or semi-annual offsite for a team of 5 to 20 people and there is no designated travel coordinator on staff.

You are the ops lead, the EA, or the founder who inherited the retreat logistics and would like to hand the team a shared workspace rather than manage everything by DM.

You have tried planning in a shared Google Sheet and found it breaks the moment more than two people edit it simultaneously.

You want your team to see the per-person cost of each accommodation option before the vote, so the decision is made on the same number by everyone.

You are not looking for a corporate travel management platform with a monthly contract. You want a tool scoped to one retreat, one fee, one outcome.

If your company has a dedicated travel manager and an existing travel policy, a platform like TravelPerk will fit your workflow better.

The Retreat Comes Together Guarantee

If you go through RetreatKit and your team's offsite fails to come together due to a coordination problem the tool should have handled, you get a full refund. Contact support within 30 days of your planned retreat date with a description of what broke, and the refund processes the same day.

In Six Weeks, You'll Have:

• A confirmed destination your whole team agreed on using the same cost numbers
• Flights booked across all origin cities with arrival windows that actually overlap
• Accommodation selected from a shortlist your team ranked together
• A locked itinerary every attendee can access from their phone
• Per-person spend confirmed and within your target budget
• A vendor contact sheet the whole team can reference without asking the organizer
• A summary PDF ready to send four days before the retreat

Frequently Asked Questions

How does RetreatKit compare to Wanderlog or TripIt for group travel?
Wanderlog and TripIt are built around a single traveler or traveling couple with one departure point. RetreatKit handles multi-origin group travel: each attendee enters their own city, costs are split across the group automatically, and everyone works from the same shared workspace. For a team planning a company retreat, the coordination layer is what Wanderlog does not provide.

Is RetreatKit a TravelPerk alternative for small businesses?
For annual retreat planning, yes. TravelPerk and similar platforms are structured around ongoing corporate travel management: a dedicated travel manager, a monthly contract, and a travel policy applied to frequent bookings. RetreatKit is a per-retreat workspace with a flat fee, built for teams that plan one to four offsites per year and have no travel coordinator on staff.

How much does it cost to plan a company retreat without a travel coordinator using RetreatKit?
RetreatKit is $149 per retreat. There is no monthly subscription and no per-seat fee. The $149 covers one retreat workspace from planning through departure, including the flight tracker, accommodation comparison, itinerary board, and exportable summary pack.

What happens if a team member changes their flight after the group has already voted on arrival times?
The flight tracker updates in real time when any attendee edits their entry. The organizer sees a flag on the coordination dashboard when a confirmed arrival window shifts, so scheduling conflicts surface before they become day-of problems.

What it is: A per-retreat coordination workspace for teams of 5 to 20 people planning a company offsite without a travel coordinator.
What you get: Multi-origin flight tracker, group accommodation comparison with per-person cost calculations, shared itinerary board, budget dashboard, confirmation checklist, activity voting, vendor contact sheet, and exportable summary PDF.
Price: $149 per retreat, one-time fee.
Catch: RetreatKit coordinates the planning. Bookings are made directly by each attendee on their preferred booking site.
Guarantee: Full refund within 30 days if a coordination failure causes your retreat to fall apart.
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