AI Meeting Notes Your Compliance Officer Will Actually Sign Off On

For healthcare, legal, and financial teams who need every transcript, summary, and action item to stay inside their own infrastructure.

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Cancel any time. No audio touches our servers.

Every major AI meeting assistant on the market assumes your calls can be processed by a third party. That assumption works for SaaS startups. It breaks the moment you introduce HIPAA, attorney-client privilege, FINRA, or FERPA into the picture.

Vaultscribe is an AI meeting assistant built for teams where data sovereignty is required. You get the same transcription quality and smart summaries as the tools your tech-industry peers use, deployed entirely within your own infrastructure.

Your compliance officer approves it. Your clients join calls with no recording disclaimer. Your audit log belongs to your firm.

The Problem With Every Other Tool

Standard AI meeting tools require your audio and transcript data to pass through their cloud infrastructure. For a two-person startup, that works. For a physician group, a law firm, or a registered investment advisor, it creates immediate exposure under HIPAA Business Associate Agreement requirements, state bar ethics rules around client confidentiality, and FINRA data handling standards.

Most teams in these sectors tried a mainstream tool, flagged it during a security review, and returned to manual notes. Assistants miss things. Attorneys spend Sunday evenings reconstructing call decisions. Physicians chart from memory. That is the cost of working in a sector software has not caught up to.

Introducing Vaultscribe

Vaultscribe installs into your own cloud account or on-premise server. Transcription, AI processing, and storage run inside your deployment boundary. Your audio and transcripts stay with you.

What You Get — $79/user/month

On-premise and private cloud deployment — Runs entirely within your AWS VPC, Azure environment, or on-premise server. Your data stays in your infrastructure from the moment the call starts.

Real-time transcription — Speech-to-text processing inside your deployment boundary. Supports English plus eight additional languages common in regulated professional settings.

AI summary and action extractor — Structured post-meeting summary with an action items section, assigned owners, and deadlines drawn from the conversation itself.

Compliance audit log — Every transcript access, edit, and export is timestamped and written to an immutable record suitable for HIPAA, FINRA, and FERPA audits.

Calendar and conferencing integration — Connects to Google Calendar, Outlook, Zoom, Teams, and Webex. Sessions schedule automatically from your existing calendar.

Role-based access controls — Set who can view, export, or delete transcripts at the user, team, or matter level. Supports least-privilege access for sensitive client files.

Searchable transcript archive — Full-text search across all meeting transcripts, filterable by date, participant, or project tag.

Why $79/user/month

Compliance-grade software requires an architecture that general-purpose tools skip. Private deployment means your data lives in infrastructure you control. Vaultscribe's setup is documented step-by-step and completes in under an hour using your existing cloud account. A single attorney billing $400 per hour recovers the monthly cost in under 15 minutes of saved post-meeting note work. The Enterprise tier is available for organizations needing a signed BAA, custom SSO, or dedicated implementation support.

Who This Is For

You run client-facing meetings in healthcare, law, finance, or education. Your team looked at a mainstream AI note tool and your compliance team flagged it. You spend real time each week reconstructing summaries and tracking down action items from calls. Your organization already uses AWS, Azure, or maintains an on-premise server environment.

30-Day Data Sovereignty Guarantee

If Vaultscribe ever transmits your audio or transcripts to our servers, you receive a full refund of every dollar paid. Verify it yourself using the network logs from your own infrastructure at any time.

In 30 Days, You'll Have:

• A transcript and structured summary for every meeting, generated automatically
• An action item list from each call with owners and suggested deadlines
• An immutable audit log of every transcript access your compliance team can review
• Full-text search across all your meeting records
• Role-based access controls mapped to how your team handles client files
• Time back each week previously spent on manual note reconstruction

What it is: A self-hosted AI meeting assistant for regulated industries.
What you get: Transcription, summaries, action items, and audit logging. Deployed in your own infrastructure.
Price: $79/user/month. Enterprise pricing available.
Catch: Requires an AWS account, Azure subscription, or on-premise Linux server to deploy.
Guarantee: Full refund if we ever receive your audio or transcript data.
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